{"id":18406,"date":"2026-03-25T09:56:07","date_gmt":"2026-03-25T06:56:07","guid":{"rendered":"https:\/\/hqsoftwarelab.com\/?post_type=portfolio&p=18406"},"modified":"2026-03-25T09:56:09","modified_gmt":"2026-03-25T06:56:09","slug":"ai-solution-for-procurement-operations","status":"publish","type":"portfolio","link":"https:\/\/hqsoftwarelab.com\/portfolio\/ai-solution-for-procurement-operations\/","title":{"rendered":"AI Solution That Reduced Errors by 50% in Procurement Operations"},"content":{"rendered":"\n
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Highlights<\/h2>\n
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Need<\/h2>\n <\/div>\n

The client needed to automate document processing, reduce manual errors, speed up approvals, and track efficiency.<\/p>\n <\/div>\n

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Solution<\/h2>\n <\/div>\n

Artificial Intelligence (AI)-powered system for automated invoice and procurement document processing<\/p>\n <\/div>\n

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Technologies<\/h2>\n <\/div>\n PostgreSQL<\/a>\n AWS Lambda<\/a>\n Docker<\/a>\n Python<\/a>\n React.js<\/a>\n <\/div>\n <\/div>\n <\/div>\n <\/section>\n\n\n\n
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50%<\/p>\n

fewer human errors<\/p>\n <\/div>\n <\/div>\n

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65%<\/p>\n

faster process speed<\/p>\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n<\/section>\n\n\n

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Outcome<\/h2>\n

Thanks to the collaboration with HQSoftware, a retail company achieved its business goals. Manual data entry is no longer required, as the AI system handles routine tasks such as reading documents, verifying data, detecting errors, and sending notifications. Procurement managers now focus only on exceptions and contract-related decisions. The processing time for a single invoice has decreased from 20 minutes to just 2 minutes. As a result, processes are significantly faster and more accurate, with reduced risk of contract violations or payment delays.<\/span><\/p>\n

Customer<\/h2>\n

A large retail company in the USA whose procurement team processed hundreds of invoices, price lists, and purchasing documents every day. Most tasks were handled manually: checking numbers, matching them with contracts, entering data into the Enterprise Resource Planning (ERP) system, and negotiating changes with suppliers. This approach led to delays, frequent mistakes, and unnecessary workload. The company wanted to automate routine operations while keeping its existing ERP system unchanged.<\/span><\/p>\n